Procurement & Sourcing
Procurement software that proves every award.
From the first requisition to the final payment, UPAX checks the budget, runs competitive sourcing, routes approvals by value and keeps the evidence behind every purchase order.
What changes
Procurement & Sourcing with UPAX.
Requisitions, RFI / RFQ / RFP, sealed tenders, bid comparison, purchase orders and goods receipt.
Competition you can show
Every award carries its quotations, scores and recommendation, ready for audit.
Budget enforced up front
Spend is stopped or escalated before it is committed, not discovered at month-end.
Faster cycle times
Approval routes are decided by value, category and project, so nothing waits in the wrong inbox.
The controlled flow
Every step approved, recorded and connected.
- Requisition
- Budget check
- RFQ / RFP / Tender
- Evaluation
- Award
- Purchase order
- Goods receipt
- 3-way match
- Payment
Each step runs on the UPAX workflow engine: the approver is resolved from your approval matrix, the action is written to the hash-chained audit trail, and the next step starts automatically.
Features
What Procurement & Sourcing includes.
Procurement & Sourcing in action
Complete UPAX Procurement Lifecycle
Watch a purchase move through UPAX — requisition, sourcing and evaluation, RFQ, purchase order, receiving, invoice and payment.
Requisitions with budget control
Every purchase requisition is checked against its project or cost-centre budget before it moves. Over-budget requests take a different approval route automatically.
RFI, RFQ, RFP and sealed tenders
Shortlist with an RFI, buy on lowest compliant price with an RFQ, weigh technical and commercial scores with an RFP, or run a sealed tender with bid bonds, pass marks and a witnessed opening.
Sealed bids stay sealed
Bid prices are hidden from every screen, API and audit record until the opening. Nobody, including administrators, can see them early.
Comparison matrix and justified award
Technical scoring, ranking and a written recommendation sit beside the comparison matrix. Award approval follows a value matrix, with CFO approval for single-source awards.
Purchase orders to goods receipt
Awards become draft POs at the awarded prices. Approval, issue, supplier acknowledgement, partial receipts, rejections and GRN accruals are all tracked.
Supplier 360°
Onboarding, licences, bank-detail changes, performance scores and complete history for every vendor, so you know who you are buying from before you buy.
Industries
Where it matters most.
Works with
Connected modules.
Does UPAX support sealed tenders?
Yes. Sealed tenders support bid bonds, a technical pass mark and a witnessed opening after the closing date. Bid prices stay hidden from screens, APIs and the audit trail until the event is opened.
Can approvals change with the purchase value?
Yes. Approval routes come from a configurable approval matrix with value bands, parallel stages, delegation and SLA escalation, so a small requisition and a multi-million tender follow different routes without custom code.
How does 3-way matching work?
Supplier invoices are matched against the purchase order and the goods receipt within configurable tolerances. Mismatches, duplicates and price differences are routed as exceptions instead of being paid.
Can we manage suppliers in Arabic and English?
Yes. UPAX is fully bilingual. Supplier records, documents and screens work in English and Arabic, including right-to-left layouts.
See Procurement & Sourcing run on your data.
A guided walkthrough built on your own procurement, finance and project scenarios.